Board of Trustees
The Board of Trustees regularly meets on the second Tuesday of each month at 10:30 a.m. in the History Room.
Changes to this schedule are announced here and on flyers posted by the main entrances.
Scheduled Meetings for 2020 & 2021:
- November 10 -- please contact the Library for remote access instructions
- December 8
- January 12
- February 9
- March 9
- April 13
- May 11
- June 15
- July 13
- August 10
- September 14
- October 12
- November 9
- December 14
Please call the Library at 382-6011 if you have any questions concerning access to a meeting.
|James Peck||Chair: email@example.com|
|January 14||January 15||January 9|
|February 18||January 11|
|February 12||February 13|
|March (no mtg)||March (no mtg)||March (no mtg)|
|April 10||April 9||April 10|
|May 12||May 14||May 8|
|June 9||June 11||June 12|
|July 14||July 9||July 10|
|August 18||August 6||August 7|
|September 15||September 10||August 21|
|October 13 - DRAFT||September 17||September 11|
|October 15||October 9|
|November 12||November 13|
|December 10||December 11|
RSA 91-ANon-Public Sessions
1. No public body may enter nonpublic session, except pursuant to a motion properly made and seconded, by roll call.
2. Only the following matters shall be considered or acted upon in nonpublic session (RSA 91-A:3,II):
(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
(b) The hiring of any person as a public employee.
(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
(d) Consideration of the acquisition, sale, or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community.
(e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed by or against the public body or any subdivision thereof, or by or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled.
(j) Consideration of confidential, commercial, or financial information that is exempt from public disclosure under RSA 91-A:5, IV in an adjudicative proceeding pursuant to RSA 541 or RSA 541-A.
(l) Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present.
3. Minutes of meetings in nonpublic session shall be kept and shall record all actions in such a manner that the vote of each member is ascertained.
4. Minutes and decisions reached in nonpublic session shall be publicly disclosed within 72 hours of the meeting, unless, by recorded vote of 2/3 of the members present taken in public session, it is determined that divulgence of the information likely would affect adversely the reputation of any person other than a member of the public body itself, or render the proposed action ineffective, or pertain to terrorism, more specifically, to matters relating to the preparation for and the carrying out of all emergency functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. This shall include training to carry out such functions. In the event of such circumstances, information may be withheld until, in the opinion of a majority of members, the aforesaid circumstances no longer apply.
5. The vote to seal the minutes can happen either during or after the nonpublic session, but the result should be noted in the regular minutes.
Remote Access to Meetings
1. Member Participation and Attendance at Meetings
a. Except in an emergency, a quorum of the public body shall be physically present at the location specified in the meeting notice. RSA 91-A:2, III(b).
b. A member of the public body may participate in a meeting other than by attending in person at the location of the meeting only when attending in person is not reasonably practical. RSA 91-A:3(a). The reason for participation from some place other than the location of the meeting shall be stated in the minutes of the meeting. RSA 91-A:2, III(a).
c. Each member participating remotely, whether by phone, electronically, or otherwise, must be able to simultaneously hear each other member and speak to each other member during the meeting. The member participating remotely must also be audible or otherwise discernible to the public in attendance at the meeting’s location. RSA 91-A:2, III(c).
d. Any member participating remotely must identify all other persons present at the place from which the member is participating. RSA 91-A:2, III(c).
e. A member participating in a meeting remotely is deemed to be present at the meeting for purposes of voting.
f. All votes taken during a meeting in which any member participates remotely shall be by roll call vote. RSA 91-A:2, III(e). The Right-to-Know law does not explicitly require that every roll call vote be recorded member by member in the minutes. However, compliance with the roll call requirement should be documented.
2. Basic Meeting Requirements
a. No meeting shall be conducted by electronic mail or any other form of communication that does not permit the public to hear, read, or otherwise discern the meeting discussion contemporaneously at the meeting location specified in the meeting notice. RSA 91-A:2, III(c).
b. RSA 91-A:2, III(c) explicitly requires that when a member is participating remotely each part of a meeting required to be open to the public shall be as audible or otherwise discernible to the public as it would be if all members were participating in person.